Planning a vacation for a large group—whether it's a family reunion, a destination wedding, or a corporate trip—comes with unique challenges. Juggling flights, rooms, meals, and activities for everyone can be overwhelming, but choosing the right resort makes all the difference. All-inclusive properties are the perfect solution, simplifying your budget by bundling costs into one upfront price and eliminating the headache of splitting checks.
This guide will help you find the best all-inclusive resorts for large groups. We’ve researched properties and platforms that not only welcome groups but specialize in them, offering expansive event spaces, dedicated coordinators, and flexible room blocks. From sprawling complexes in Cancun to luxurious retreats in Punta Cana, these options ensure every member of your party has an unforgettable, stress-free experience.
We'll explore what makes each resort a top contender, focusing on group booking benefits, event facilities, and activities that keep everyone entertained. Forget the logistical nightmares; your perfect group getaway starts here.
1. Xcaret All Inclusive Resorts | Best Deals & Packages 2025
For groups seeking an immersive, culturally rich, and seamless experience, the Xcaret resort portfolio, curated by All Inclusive Vacations Store, stands out. This isn’t just a booking engine; it’s a dedicated group travel service that streamlines the entire planning process, making it one of the best all inclusive resorts for large groups looking for a sophisticated getaway in Mexico's Riviera Maya. Wondering Why Book With Us? It's because we handle all the details.
What truly sets this option apart is its focus on centralized coordination. Instead of planners juggling contacts at multiple properties, All Inclusive Vacations Store provides a complimentary group coordinator. This specialist acts as a single point of contact, handling everything from securing discounted group rates to arranging private events and designing bespoke itineraries. This service is invaluable for complex events like destination weddings, corporate trips, and large family reunions.
Key Strengths for Group Travel
Our platform’s strength lies in matching a group's specific needs with the perfect property within the esteemed Xcaret family, all while adding value and convenience.
-
Diverse Resort Portfolio: Planners can choose from three distinct resort experiences to fit their group's tone and purpose.
- Hotel Xcaret México: Ideal for multi-generational family reunions with its blend of family-friendly adventure and sophisticated adult spaces.
- Hotel Xcaret Arte: An adults-only haven focused on art and gastronomy, perfect for corporate retreats or upscale social gatherings. Learn more about the artistic workshops and unique amenities at Hotel Xcaret Arte.
- La Casa de la Playa: A boutique, ultra-luxury property for exclusive, high-level executive meetings or intimate milestone celebrations.
-
Turnkey Group Customization: The service excels at creating tailored experiences. Groups can arrange private check-ins, exclusive dining events, and coordinated group excursions to Xcaret's nine incredible parks and tours, all included in the "All-Fun Inclusive®" concept. This removes the administrative burden, allowing organizers to focus on the event itself.
-
Consolidated Value and Booking: All Inclusive Vacations Store packages airfare, accommodations, meals, premium drinks, and activities into one transparent price. Our Best Price Guarantee ensures competitive rates, while our flexible Vacation Payment Plans make budgeting easy for everyone.
Expert Tip: To maximize your benefits, engage the group coordinator early. Provide a clear vision of your event, including desired activities and dining preferences. This allows them to reserve the best venues and secure optimal scheduling, especially during peak travel seasons.
Pros & Cons
| Pros | Cons |
|---|---|
| Complimentary Group Coordinator: Simplifies logistics and provides expert planning support. | Advance Planning Required: Group rates and private venues need to be booked well in advance. |
| Customizable Events: Access to private dining, meeting spaces, and bespoke itineraries. | Minimum Group Size: Special rates and perks often require a minimum number of rooms or guests. |
| One-Stop Booking Value: Bundled packages with a Best Price Guarantee streamline budgeting. | Direct Confirmation Needed: Final pricing and contract details require direct agent confirmation. |
| Diverse Resort Options: Three distinct properties cater to different group types and events. | Platform Focus: The site is a specialized booking service, not a direct resort microsite. |
Ultimately, the Xcaret collection on All Inclusive Vacations Store delivers a comprehensive, customizable, and high-value solution that combines world-class resorts with expert logistical support, ensuring a flawlessly executed group event.
Explore Xcaret Group Packages at allinclusivevacationsstore.com/xcaret-all-inclusive
2. Apple Vacations (Group Travel)
Apple Vacations simplifies booking all-inclusive getaways for large groups by bundling flights, accommodations, and transfers into one cohesive package. It acts as a powerful tour operator, offering access to a vast portfolio of top-tier all-inclusive brands. This makes it a go-to platform for coordinating everything from multi-family reunions and destination weddings to corporate incentive trips.
The platform's standout feature is its two-track booking system, which provides flexibility based on your group's size and needs. This tailored approach is a significant advantage over booking directly with a resort, which may have rigid group policies. Whether you're a small party needing flexibility or a large one requiring locked-in rates, Apple Vacations has a structured workflow designed to streamline the process.
Why It Excels for Groups
Apple Vacations is uniquely positioned as one of the best platforms for booking large groups at all-inclusive resorts due to its purpose-built group travel infrastructure. The dedicated Group Sales Team understands the nuances of multi-room bookings, from managing different arrival dates to coordinating special requests.
A key benefit is the exclusive perks often bundled into their group packages. These can include:
- Complimentary Stays: Earn free nights or rooms based on the number of rooms booked.
- Resort Upgrades: Enjoy room upgrades for the group leader or key members.
- Private Events: Secure private check-in areas or cocktail hours.
- Spa & Excursion Discounts: Access special rates on resort amenities and local tours.
How to Use Apple Vacations for Your Group
To get started, you'll choose between two distinct models based on your group's requirements. Understanding these options is crucial for maximizing value and convenience.
- GroupEase (Flexible Option): Ideal for groups needing 5 to 9 rooms. This no-contract option uses live pricing, meaning rates can fluctuate. It's perfect for smaller, more casual gatherings where flexibility is more important than locking in a rate far in advance.
- Contracted Groups (Formal Option): Designed for groups booking 10 or more rooms. This traditional model involves a contract that locks in inventory and rates, protecting you from price increases. It's the standard for weddings, corporate events, and any large trip where budget predictability is essential.
| Feature | GroupEase Program | Contracted Group Program |
|---|---|---|
| Minimum Rooms | 5+ Rooms | 10+ Rooms |
| Contract Required | No | Yes |
| Pricing | Live, dynamic pricing | Locked-in rates |
| Best For | Flexible, smaller groups | Large events, weddings, MICE |
Pro Tip: Always inquire about "Added Value" promotions. Apple Vacations frequently negotiates exclusive deals with resorts like Secrets, Dreams, and Hyatt Ziva/Zilara that aren't advertised to the public. These perks can significantly enhance your group's experience. Learn more about navigating the options for group all-inclusive vacations to ensure you get the best package.
Website: https://www.applevacations.com/group-travel/
3. Costco Travel (All-Inclusive Resorts)
Costco Travel leverages the brand's reputation for value by offering members access to curated all-inclusive vacation packages in Mexico, the Caribbean, and other popular destinations. It acts as a trusted booking platform that bundles flights, accommodations, and transfers, often enhancing the deal with exclusive member benefits. This makes it a compelling option for large families or groups of friends who prioritize straightforward booking and tangible savings.
The platform's key advantage is its value-added approach. Nearly every package includes a signature perk, such as a Digital Costco Shop Card, which acts like a rebate for your trip, or substantial resort credits. While an active Costco membership is required to book, the consistent savings and simplified multi-room booking process make it one of the best platforms for organizing trips for large groups focused on budget and convenience.
Why It Excels for Groups
Costco Travel is an excellent choice for coordinating group travel due to its emphasis on financial incentives and a simplified booking interface. The platform is designed to make managing multiple rooms under a single itinerary seamless, giving group leaders clear oversight of the total cost. This is particularly useful for multi-generational family trips or friend getaways where budget transparency is key.
The real draw for groups is the built-in value:
- Digital Costco Shop Cards: Often included with bookings, these cards can be used for purchases at any Costco warehouse or online, effectively reducing the net cost of the vacation.
- Resort Credits: Many packages come with credits to spend on-site for spa treatments, upgraded dining, or other amenities, enhancing the group experience.
- Instant Savings: Frequent promotions offer hundreds of dollars in instant savings on packages, a significant benefit when booking multiple rooms.
- Trusted Brands: The platform features a curated selection of well-known, reliable resort brands like Hyatt Ziva/Zilara and Marriott, ensuring a quality standard.
How to Use Costco Travel for Your Group
Booking a group trip on Costco Travel is a user-friendly process. The interface allows you to add up to five rooms in a single transaction, making it easy to package flights and accommodations for multiple families or couples at once. You can customize the number of adults and children in each room to fit your group's specific needs.
- For Groups Needing Up to 5 Rooms: Use the standard online booking engine. Simply specify the number of rooms required on the search page and proceed. The total price will reflect all rooms and occupants.
- For Groups Needing More Than 5 Rooms: You will need to make multiple bookings or contact Costco Travel's customer service for assistance. While not a dedicated "group contract" system, the value may still make the extra step worthwhile.
| Feature | Costco Travel Group Approach | Traditional Group Operator |
|---|---|---|
| Minimum Rooms | 1 (up to 5 online) | Typically 10+ for contracts |
| Contract Required | No | Yes, for locked-in rates |
| Pricing | Live, dynamic pricing | Locked-in rates |
| Best For | Value-focused families, friend groups | Weddings, corporate events, MICE |
Pro Tip: Look for packages labeled "Buyer's Choice" or "Limited-Time Offer." These often have the highest value, combining instant savings with generous Digital Costco Shop Cards. Because the inventory is curated, be sure to book well in advance for peak travel dates to ensure room availability for your entire party.
Website: https://www.costcotravel.com/Travel-Offers/All-Inclusive
4. Expedia (All-Inclusive Packages + Expedia Groups)
Expedia stands as a behemoth in the online travel agency space, offering a massive inventory of all-inclusive resorts that can be bundled with flights for significant savings. While known for individual bookings, its dedicated Expedia Groups platform provides a powerful tool for securing competitive bids on hotel blocks. This dual-pathway approach makes it a versatile choice for groups who want to either book flexible packages or solicit formal proposals from multiple properties at once.
The platform’s primary strength lies in its sheer scale and sophisticated filtering capabilities. Planners can quickly compare dozens of the best all-inclusive resorts for large groups side-by-side, filtering by amenities like connecting rooms, adults-only policies, or specific brand names. This makes the initial research phase far more efficient than visiting individual resort websites.
Why It Excels for Groups
Expedia’s main advantage is offering choice and control. For informal groups, bundling flights and hotels with member pricing can unlock immediate savings without contracts. For more structured events, the Expedia Groups portal streamlines the request-for-proposal (RFP) process, allowing hotels to compete for your business, which often leads to better rates and added perks.
Key benefits of using Expedia for group bookings include:
- Massive Selection: Access a global inventory of resorts, from budget-friendly to ultra-luxury.
- Competitive Bidding: The Group Hotel Reservations tool forces hotels to offer their best rates to win your booking.
- Flexible Bundling: Create custom flight-plus-hotel packages for individual members of your group.
- Powerful Filters: Easily narrow down options based on group-specific needs like "connecting rooms" or "all-inclusive."
How to Use Expedia for Your Group
Your approach will depend entirely on your group's size and formality. Expedia provides two distinct methods for organizing your trip, each catering to different planning requirements.
- Standard All-Inclusive Packages: Best for smaller groups (fewer than 9 rooms) or groups where each party books and pays separately. Simply use the main Expedia site to find flight-and-hotel bundles. Members can book the same resort package at their convenience, though rates are dynamic.
- Expedia Groups (Hotel Bids): This formal tool is designed for securing 9 or more hotel rooms. You submit a single request with your dates and room needs. Hotels that match your criteria then send you customized bids. This is the ideal path for weddings, corporate retreats, and large reunions needing a block of rooms at a guaranteed rate.
| Feature | Standard Packages | Expedia Groups Platform |
|---|---|---|
| Ideal Group Size | Under 9 rooms | 9+ rooms |
| Booking Process | Individual flight + hotel bundles | Submit one request for multiple hotel bids |
| Pricing | Live, dynamic pricing | Locked-in group rates via hotel bids |
| Best For | Flexible, independent bookings | Formal events, room blocks, MICE |
Pro Tip: When using the Expedia Groups platform, be as detailed as possible in your request. Mention if you need meeting space, a private dinner venue, or specific room types. The more information you provide, the more tailored and competitive the bids from the resorts will be. Learn more about the different types of all-inclusive vacation packages to know what to ask for.
Website: https://www.expedia.com/lp/theme-vacations/all-inclusive-vacations
5. Inclusive Collection (Hyatt) – Meetings & Incentives
Hyatt’s Inclusive Collection offers a powerful, streamlined solution for MICE (Meetings, Incentives, Conferences, and Exhibitions) planners and large groups seeking brand consistency across premier all-inclusive resorts. This portfolio includes well-known brands like Secrets, Dreams, Hyatt Ziva, and Hyatt Zilara. The platform is designed for professional event coordinators who need reliable standards, dedicated on-site support, and a structured process for securing rooms and event space.
The platform's strength lies in its cohesive MICE infrastructure, which provides planners with predictable quality and service levels, regardless of the resort chosen. By centralizing resources like property specs, floor plans, and a formal Request for Proposal (RFP) process, it eliminates guesswork. This professional framework makes it one of the best choices for corporate groups and large-scale events where brand reputation is paramount.
Why It Excels for Groups
The Inclusive Collection is purpose-built for the professional MICE market, offering a robust system of tiered concessions and planner resources. Unlike booking with independent resorts, Hyatt provides a consistent set of perks and a dedicated regional sales team. This makes communication and negotiation far more efficient.
Key advantages for large groups include:
- Brand Segmentation: Easily choose the right atmosphere, from family-friendly fun at Dreams and Hyatt Ziva to sophisticated adults-only environments at Secrets and Hyatt Zilara.
- Standardized Perks: Benefit from brand-standard inclusions like welcome cocktails, private check-in, and complimentary rooms or upgrades based on group size.
- Professional Support: Access experienced on-site event planners and A/V support to ensure seamless execution.
- Tiered Concessions: The more rooms you book, the more you get. Perks scale up to include private events, spa discounts, and even complimentary stays for site inspections.
How to Use the Inclusive Collection for Your Group
Engaging with the Inclusive Collection for a group event is a formal process designed for professional planning. The primary method is submitting an online RFP, which allows you to detail your group's specific needs, from room block requirements to A/V tech and catering preferences.
- Explore the Portfolio: First, use the website to filter resorts by destination, brand, and group type (e.g., adults-only, family-friendly) to create a shortlist.
- Submit an RFP: Complete the detailed online Request for Proposal form. This will be routed to the appropriate regional sales manager, who will work with the resort(s) to generate a customized proposal.
- Negotiate the Contract: Once you receive the proposal, you will work directly with the sales team to finalize the details and sign a formal group contract. This locks in your rates, room block, and event spaces.
| Feature | Meetings & Incentives Program |
|---|---|
| Primary Tool | Online Request for Proposal (RFP) |
| Contract Required | Yes |
| Pricing | Negotiated, contracted rates |
| Best For | Corporate meetings, incentive trips, large weddings, professional events |
Pro Tip: Leverage the brand differentiators to your advantage. If your group is a mix of families and adults, consider a "shared stay" at adjoining properties like Hyatt Ziva (family) and Hyatt Zilara (adults-only), which often share facilities. Discover more about the popular Hyatt Ziva all-inclusive resorts to see how this dynamic works.
Website: https://www.hyattinclusivecollection.com/en/meetings/
6. Sandals & Beaches (Groups)
Sandals Resorts (adults-only) and its sister brand Beaches Resorts (family-friendly) offer a specialized approach to group travel, focusing on luxury all-inclusive experiences across the Caribbean. According to the Jamaica Tourist Board, the island is a top destination for group travel, and Sandals has a major presence there. This platform gives you direct access to the brands' dedicated group services, making it ideal for destination weddings, family reunions, and corporate retreats.
The platform's key advantage is its clear brand separation. Organizers can immediately choose between the adults-only romance of Sandals or the family-centric fun of Beaches, eliminating guesswork. With a straightforward quote request process and dedicated Group Specialists, they provide a hands-on service that streamlines coordinating complex itineraries.
Why It Excels for Groups
Sandals and Beaches are among the best all-inclusive resorts for large groups because their model is built around a comprehensive luxury experience with transparent group benefits. They clearly outline the rewards for booking multiple rooms, which helps with budget planning and adds significant value.
The most compelling group benefits include:
- Complimentary Rooms & Credits: Earn free rooms or resort credits starting with as few as five booked rooms.
- Room-Rate Reductions: Groups booking 10 or more rooms are often eligible for negotiated rate reductions.
- Included High-Value Activities: Many activities that are add-on costs at other resorts, such as scuba diving and water sports, are included.
- Dedicated Event Coordination: On-site wedding and event planners work directly with your group to handle details.
How to Use Sandals & Beaches for Your Group
Engaging with the Sandals & Beaches group program involves a direct-to-brand process. You start by submitting a Request for Proposal (RFP) online or calling their Groups Department. A specialist is then assigned to your party to create a custom quote and manage the booking.
- For Smaller Groups (5-9 Rooms): You can often qualify for "Social Group" perks like resort credits or a complimentary room. This is perfect for multi-family vacations or celebratory trips.
- For Larger Groups (10+ Rooms): A formal contract is typically created. This locks in guaranteed room rates and opens the door to more significant discounts for weddings or corporate MICE events.
| Feature | Social Groups | Contracted Groups |
|---|---|---|
| Minimum Rooms | 5 Rooms | 10+ Rooms |
| Contract Required | No | Yes |
| Pricing | Standard rates with credits | Negotiated, locked-in rates |
| Best For | Reunions, milestone birthdays | Weddings, corporate MICE, large events |
Pro Tip: Look out for promotional windows that often double the group incentives. For instance, a standard "book 5 rooms, get the 6th free" offer might become "book 5 rooms, get the 6th AND 7th free" during certain times of the year. Learn more about the unique offerings at Sandals Resorts to see how they cater to different group needs.
Website: https://www.sandals.com/groups/
7. RIU Hotels & Resorts (Group / Social Packages)
RIU Hotels & Resorts offers a streamlined approach for groups seeking value across a massive portfolio of all-inclusive properties in Mexico and the Caribbean. RIU centralizes group bookings through its dedicated "Social Packages" program, making it a reliable choice for large family reunions, friends' getaways, or social events where brand standards are a priority.
The brand's key advantage is its vast footprint in popular beach destinations combined with predictable quality. For a group coordinator, knowing that the room categories, dining concepts, and amenities will be similar across multiple properties in Cancun or Punta Cana simplifies planning and manages guest expectations.
Why It Excels for Groups
RIU is one of the best all-inclusive resorts for large groups because it combines brand reliability with dedicated group coordination. The Social Packages program is designed to reward groups with perks that enhance their stay, managed directly by a specialized team.
A major benefit is the set of standardized concessions offered to qualifying groups, which often include:
- Complimentary Stays: Earn a free stay for every certain number of paying guests.
- Room Upgrades: The group leader often receives a complimentary room upgrade.
- Private Functions: Options for a private group dinner or a semi-private cocktail hour.
- Welcome Amenities: Special in-room gifts or a welcome banner to make the group feel recognized.
How to Use RIU for Your Group
To initiate a group booking, you'll work through their centralized system. The process is straightforward, starting with an online request or a direct call to their group sales department.
- Initial Inquiry: Contact RIU's group department with your details: preferred destination, number of rooms, travel dates, and purpose of your trip.
- Receive a Quote: The group sales team will respond with a customized proposal outlining rates, availability, and the specific concessions your group is eligible for. This formal quote locks in your pricing and benefits.
| Feature | RIU Social Packages | Direct Individual Booking |
|---|---|---|
| Booking Contact | Dedicated Group Sales Department | Standard Reservations |
| Pricing | Group-specific rates, often locked-in | Dynamic, public rates |
| Group Perks | Free rooms, upgrades, private events | None |
| Best For | Multi-room bookings, organized events | Individuals, couples, single families |
Pro Tip: When you make your inquiry, be specific about your group's purpose. A 50th birthday celebration may qualify for different perks than a casual friends' trip. Mentioning the special occasion can unlock additional amenities like a celebratory cake or a special toast.
Website: https://www.riu.com/en/posts/social-packages.jsp
Top 7 All-Inclusive Group Resorts Comparison
| Provider | Ideal Use Cases 💡 | Key Advantages ⭐ |
|---|---|---|
| Xcaret All Inclusive Resorts (All Inclusive Vacations Store) | Weddings, reunions, incentives, tailored getaways | Dedicated group coordinator, private venues, bundled packages with payment plans. |
| Apple Vacations (Group Travel) | Weddings, incentive trips, multi-family groups | Dedicated Group Sales, exclusive resort perks, flight+hotel bundles. |
| Costco Travel (All-Inclusive Resorts) | Budget-focused families and friend groups | Digital Shop Cards, resort credits, easy multi-room itinerary. |
| Expedia (All-Inclusive + Expedia Groups) | Large groups comparing many resorts or soliciting bids | Scale, powerful filters, competitive group bid platform. |
| Inclusive Collection (Hyatt) – Meetings & Incentives | Corporate meetings, incentives, MICE planners | Cohesive brand standards, tiered concessions, online RFP workflow. |
| Sandals & Beaches (Groups) | Weddings, reunions, dive clubs, adult or family groups | Clear published incentives, brand split (adults vs family), included activities. |
| RIU Hotels & Resorts (Group / Social Packages) | Multigenerational groups, friends groups, social events | Wide footprint, brand-wide standards, direct social/event programs. |
Ready to Book Your Group’s Perfect Getaway?
Planning a trip for a large group can feel like a huge task, but the shared memories are always worth it. We've explored powerful tools and resort collections to help coordinate your next big adventure. From the immersive experiences at Xcaret to the streamlined booking on platforms like Expedia Groups and Apple Vacations, the path to your group's dream vacation is clearer than ever.
We've seen how specialized programs from Sandals & Beaches or the Inclusive Collection by Hyatt provide dedicated coordinators and exclusive perks that elevate a trip. Meanwhile, brands like RIU Hotels & Resorts offer fantastic value with social packages designed for fun and flexibility. The key is that finding the best all inclusive resorts for large groups isn't just about picking a destination; it's about choosing the right partner to simplify the journey. You can learn more About Us and our commitment to making travel easy.
Finalizing Your Group's All-Inclusive Choice
As you move from planning to booking, the right choice depends on your group's specific needs. To help you make the final call, consider these crucial factors:
- Group Size and Dynamics: Is your group a multi-generational family needing activities for all ages, a corporate team requiring meeting spaces, or friends celebrating a milestone? A family might lean toward a Beaches Resort, while a MICE planner would find Hyatt's Inclusive Collection more suitable.
- Budget Flexibility: How will costs be managed? Platforms like Costco Travel provide transparent, bundled pricing. For groups where individuals are paying separately, using a travel expert who can set up individual Vacation Payment Plans can be a game-changer.
- Desired Level of Customization: Do you need a simple block of rooms or are you planning intricate events and customized excursions? For highly tailored experiences, working with resort chains like Sandals or RIU through their group departments will yield the best results.
- Ease of Booking: If your priority is a straightforward booking experience, aggregator sites like Expedia or specialized services from Apple Vacations are designed for efficiency. They consolidate flights, transfers, and accommodations into a single itinerary.
By weighing these elements, you can confidently select the resort and booking tool that aligns perfectly with your group’s vision. The goal is to spend less time worrying about logistics and more time anticipating the sun, sand, and shared experiences that await.
Ready to turn your group travel dreams into reality? The experts at All Inclusive Vacations Store specialize in crafting seamless, affordable, and unforgettable trips for groups of all sizes. Let us handle the negotiations, coordinate the details, and secure exclusive rates, so you can focus on making memories. Explore our top group deals at All Inclusive Vacations Store today!
